Main Duties & Responsibilities

• Answering phone calls/ emails in a professional manner and routing them to the appropriate department. 
• Maintaining a tidy and organized reception / common area. 
• Greeting clients/ visitors when they arrive for meetings and maintaining visitor logs. 
• Receive, sort and distribute daily mail and deliveries.  
• Schedule meetings and prepare the meeting room. 
• Assisting colleagues with administrative tasks such as data entry, filing, and document preparation.  
• Processing orders / invoices for walk-in clients and Food Chain outlets. 
• Taking note of out-of-stock items for Food Chain outlets and liaising with clients accordingly.  
• Review and reconcile invoices against delivery schedule on system. 
• Issuing credit notes for returned or damaged items. 
• Inputting temperature records for chilled and frozen items.  
• Reporting any discrepancies found on financial documents to management.  
• Provide support with ad-hoc tasks. 
• Facilitate and help with keeping proper Motor Vehicle records & other related tasks